The IRS mileage rate can fluctuate between the hundredth and the thousandth decimal place. ClickClaims does not support the thousandth decimal place due to the potential of rounding conflicts. However, Product and Service Items can be configured in ClickClaims to use a Billing Rate Method of “Expense” so that an IRS mileage rate at the thousandth decimal place can be manually calculated.
Thousandth Decimal IRS Mileage Rate:
1. Create a mileage Product and Service Item (PSI) using a Billing Rate Method of “Expense Item” and associate it with the appropriate Line Item.
a. Ensure this PSI is associated with the proper Activity Type record(s) so that it will be available to select as a service item when creating a claim activity note.
2. Add the mileage PSI to the claim activity note from the claim’s “Notes”, “Dates”, or “Billing” tab and manually calculate and then enter that amount within the expense amount field.
3. Add the mileage PSI to the invoice from the “Items” section of the claim’s “Billing” tab when appropriate. The amount will equal the expense amount manually entered within the activity note.
Hundredth Decimal IRS Mileage Rate:
1. Create a mileage Product and Service Item (PSI) associated with the appropriate Line Item and use a Billing Rate Method of “Unit Price” and a Unit Of Measure of “Miles”.
a. Ensure that the associated Line Item contains the correct, 2 decimal IRS rate amount within the “Unit Price” field of the applicable Billing Rate Sheet(s).
b. Ensure this PSI is associated with the appropriate Activity Type record(s) so that it will be available to select as a service item when creating a claim activity note.
2. Add the appropriate mileage PSI to the claim activity note from the claim’s “Notes”, “Dates, or “Billing” tab and manually enter the correct number of miles within the number of miles field.
3. Add the mileage PSI to the invoice from the “Items” section of the claim’s “Billing” tab when appropriate.
a. The amount will automatically calculate under the “Items” section once the item is selected, and the desired Billing Rate Sheet is populated and calculated under the “Invoice Line Item Totals” section of the “Billing” tab.
i. The amount is automatically calculated based on the number of miles entered within the activity note multiplied by the amount entered within the “Unit Price” field of the PSI’s associated Line Item as found within the selected Billing Rate Sheet.
